Right to Object: You have a legal right to object at any time to:
(1) use of your personal information for direct marketing purposes; and
(2) processing of your personal information which is based on our legitimate interests, unless there are compelling legitimate ground for our continued processing.
WHAT IS THE PURPOSE OF THIS POLICY
At Harrisons Recruitment we are dedicated to protecting the privacy and security of our candidates,’ clients and users of our service. We want to provide a safe and secure user experience. We will ensure that the information you submit to us, or which we collect, via various channels (including our website, through written correspondence (including e-mail), conversations or meetings with our consultants, or through any of our offices or websites globally), is only used for the purposes set out in this policy.
THE KIND OF INFORMATION WE COLLECT ABOUT YOU
It is necessary for us to collect, store, and use your personal information to be able to find available opportunities and further information needed to assess your eligibility through the different stages of recruitment, this may include:
- Contact details
- Right to work documents
- Details of driving license
- Emergency contact details
- A copy of your CV
- Professional memberships
- Salary and additional benefits information
- Positions you have previously applied for
How Do We Collect Your Personal Information?
Usually, we collect personal information directly from you or through our website or job advertisements or LinkedIn or Job Boards. We may occasionally be required to collect additional information from third parties or other publicly available sources. In the event we collect your personal information from a third party Harrisons Recruitment will always take reasonable steps to inform you.
How We Will Use Information About You
Harrisons Recruitment requires certain personal information primarily to allow us to carry out our contract with you and to enable us to comply with legal obligations. In some cases, we may use your personal information to pursue legitimate interests of our own or those of third parties, provided your interests and fundamental rights do not override those interests. Most commonly we use your personal data to match your skills, experience and education with a potential employer. We will initially collect basic information on you such as contact details, job role and experience and then, with your permission, pass this on to the client in search of personnel. If you are chosen by the client then we may collect more information from you.
The situations in which we will process your personal information are listed below.
- Providing our recruitment services
- To maintain business relationships with clients and candidates
- To submit your CV to third parties
- Checking you are legally entitled to work in the UK
- Assessing qualifications for a particular job
- To determine your suitability for a particular job
- To retain your details and notify you about future job opportunities other than the specific role for which you have contacted us
- Send you marketing communications and information relating to our services which we think may be of interest to you (which you have the right to opt-out of)
- To ensure your own safety and security
Some of the above grounds for processing will overlap and there may be several grounds which justify our use of your personal information.
The Legal Basis for Processing your Personal Information
Under GDPR, the main grounds that we rely upon in order to process personal information of clients and candidates are the following:
(a) Necessary for entering into, or performing, a contract – in order to perform obligations that we undertake in providing a service to you, or in order to take steps at your request to enter into a contract with us, it will be necessary for us to process your personal data;
(b) Necessary for compliance with a legal obligation – we are subject to certain legal requirements which may require us to process your personal data. We may also be obliged by law to disclose your personal data to a regulatory body or law enforcement agency;
(c) Necessary for the purposes of legitimate interests - either we, or a third party, will need to process your personal data for the purposes of our (or a third party's) legitimate interests, provided we have established that those interests are not overridden by your rights and freedoms, including your right to have your personal data protected. Our legitimate interests include responding to requests and enquiries from you or a third party, optimising our website and customer experience, informing you about our products and services and ensuring that our operations are conducted in an appropriate and efficient manner;
(d) Consent – in some circumstances, we may ask for your consent to process your personal data in a particular way.
Do we require your consent?
We do not need your consent if we use special categories of your personal information in accordance with our written policy to carry out our legal obligations or exercise specific rights in the field of employment law. In limited circumstances, we may approach you for your written consent to allow us to process certain particularly sensitive data. If we do so, we will provide you with full details of the information that we would like and the reason we need it, so that you can carefully consider whether you wish to consent. You should be aware that it is not a condition of your contract with us that you agree to any request for consent from us.
You will not be subject to decisions that will have a significant impact on you based solely on automated decision-making, unless we have a lawful basis for doing so and we have notified you.
We may have to share your data with third parties, including prospective employers, third-party service providers and other entities in the group. We require third parties to respect the security of your data and to treat it in accordance with the law.
We may transfer your personal information outside the EU. If we do, you can expect a similar degree of protection in respect of your personal information.
Why might you share my personal information with third parties?
We may share your personal information with third parties where required by law, where it is necessary to administer the working relationship with you or where we have another legitimate interest in doing so.
Which third-party service providers process my personal information?
“Third parties” includes third-party service providers (including contractors and designated agents) and other entities within our group. The following activities are carried out by third-party service providers: CV formatting, payroll, pension administration, benefits provision and administration, IT services
How secure is my information with third-party service providers and other entities in our group?
All our third-party service providers and other entities in the group are required to take appropriate security measures to protect your personal information in line with our policies. We do not allow our third-party service providers to use your personal data for their own purposes. We only permit them to process your personal data for specified purposes and in accordance with our instructions.
What about other third parties?
We may share your personal information with other third parties, for example in the context of the possible sale or restructuring of the business. We may also need to share your personal information with a regulator or to otherwise comply with the law.
Transferring information outside the EU
We may transfer the personal information we collect about you outside of the EU, in order to perform our contract with you. To ensure that your personal information does receive an adequate level of protection we have put in place the appropriate measures to ensure that your personal information is treated by those third parties in a way that is consistent with and which respects the EU and UK laws on data protection.
We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal information to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal information on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.
How long will you use my information for?
We will retain your personal information for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. We often support candidates with placements over many years, and potentially throughout their careers, the purpose of which we retain candidate data is often an ongoing purpose. We conduct regular data cleansing and updating exercises with our candidates to ensure that (i) the data we hold is accurate and (ii) we are not holding data for too long.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
In some circumstances we may anonymise your personal information so that it can no longer be associated with you, in which case we may use such information without further notice to you.
RIGHTS OF ACCESS, CORRECTION, REMOVAL, AND RESTRICTION
Your duty to inform us of changes
It is important that the personal information we hold about you is accurate and current. We request you keep us informed of any changes to your personal information during your working relationship with us.
Your rights in connection with personal information
Under certain circumstances, by law you have the right to:
- Request access to your personal information we hold
- Request correction of any personal information that we hold about you
- Request removal of your personal information from our databases
- Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground
- Request the restriction of processing of your personal information
- Request the transfer of your personal information to another party
If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal information to another party, please contact Harrisons Recruitment in writing.
No fee usually required
You will not have to pay a fee to access your personal information (or to exercise any of the other rights). However, we may charge a reasonable fee if your request for access is clearly unfounded or excessive. Alternatively, we may refuse to comply with the request in such circumstances.
What we may need from you
We may need to request specific information from you to help us confirm your identity and ensure your right to access the information (or to exercise any of your other rights). This is another appropriate security measure to ensure that personal information is not disclosed to any person who has no right to receive it.
RIGHT TO WITHDRAW CONSENT
In the limited circumstances where you may have provided your consent to the collection, processing and transfer of your personal information for a specific purpose, you have the right to withdraw your consent for that specific processing at any time. To withdraw your consent, please contact the DPO at Harrisions Recruitment. Once we have received notification that you have withdrawn your approval, we will no longer process your data for the purpose or purposes you originally agreed to, unless we have an additional legitimate basis for doing so in law.
To subscribe to job alerts emails, you will be required to provide your name and e-mail address, which will be used for the purpose of keeping you informed, by e-mail, of the latest jobs in your nominated industry and to provide you with industry news and other information related to our services.
Should you decide that you no longer wish to receive this information, unsubscribe links are provided in every job alert email that you receive.
We give you the option of submitting your CV via our website or by providing your CV to one of our consultants. You can do this either to apply for a specific advertised job or for consideration by our recruitment consultants for positions as they come up.
Your CV will be stored in our database, and will be accessible by our recruitment consultants.
Your CV may also be emailed directly to other companies within our Group of companies for review and entry onto their database to enable them to provide their services to you. You are able to withdraw your permission for your data being processed at any time by notifying us.
You can update your CV at any time, simply by following the same procedure to submit a new CV. Your old CV will automatically be archived providing the submission details remain the same (for example you submit both CVs using the same email address or you advise the relevant contact of your new submission).
If you have any questions about this privacy notice, please contact the HR department at Harrisons Recruitment.
Harrisons Recruitment is an equal opportunities employer and a company committed to diversity. This means that all job applicants and members of staff will receive equal treatment and that we will not discriminate on grounds of gender, marital status, race, ethnic origin, colour, nationality, national origin, disability, sexual orientation, religion or age.
As part of our commitment to equal opportunities we will from time to time use information provided by you for the purposes of diversity monitoring. All such information will be used on an anonymised basis. Please click here for more information on diversity.
19 Heather Park Drive,
Telephone Number: +44 (0) 203 589 4839
Email Address: firstname.lastname@example.org